When a vendor does work on City property, regardless of the dollar amount of the project, the City requires insurance. The Department must have on file valid certificates of insurance and the required endorsements, and should check with Risk Management to verify that the certificates and endorsement are in compliance with the City's requirements.
Required Insurance Coverage
The vendor shall obtain and maintain at its sole cost and expense, until completion of performance and acceptance by City, the following insurance placed with an insurer admitted to write insurance in California or an authorized non-admitted insurer having a rating of or equivalent to A:VIII by A.M. Best Company:
- Commercial General Liability occurrence coverage with a limit of not less than $2,000,000 (Two Million Dollars) per occurrence. If the insurance includes a general aggregate limit, that limit shall apply separately to this contract or it shall be at least twice the required per occurrence limit.
- Business Automobile Liability insurance covering "any" Automobile with a limit not less than $1,000,000 (One Million Dollars) per accident.
- Professional Liability (Errors and Omissions) to cover or partially cover damages that may be the result of errors, omissions or negligent acts of Consultant, in an amount not less than $1,000,000 (One Million Dollars) per claim and in the aggregate may be required depending on the nature of the service to be provided. The amount may also increase depending on the scope of services that will be provided (i.e., accounting, actuarial, architectural, auditing, brokerage, computer programming, consulting, counseling, engineering, environmental, landscape architectural, legal, medical, surveying, real estate, soils engineering, or other professional services).
- Workers Compensation and Employers Liability insurance as required by the State of California with a limit not less than $1,000,000 (One Million Dollars) per accident. If the vendor is not subject to the State's Workers' Compensation laws, the vendor should provide a written reason as to why this coverage is not applicable and request a waiver.
Required Insurance Documentation
- Certificate of Insurance
The vendor must provide a Certificate of Insurance evidencing the required insurance set forth above. The Certificate Holder must be the "City of Beverly Hills," and the Certificate Holder's address must be the address of your Department.
In addition, the vendor must also provide the following endorsements, including but not limited to:
- An additional insured endorsement (equivalent in coverage to ISO form CG 20 10 11 85 or CG 20 26 11 85) naming the "City of Beverly Hills, its officials, employees and agents" as additional insureds under the general liability policy. No person or department should be identified as the additional insured.
- An endorsement to each policy stating that such policy shall not be cancelled by either party or reduced in coverage except after thirty (30) days prior written notice to City and that the policy shall apply on a primary noncontributing basis in relation to any insurance or self-insurance, primary or excess, maintained by or available to the City or any official, employee or agent of City.
Additional Insurance Requirements For Special Risks
Additional insurance requirements may be imposed on certain vendors. Refer to Risk Management for individual review of the following types of services or products:
- Construction contracts which are awarded or administered through City departments other than the Public Works Department;
- Medical, excavation, drilling, trenching or shoring services, or services involving explosives or pyrotechnics;
- Environmental consulting, engineering or related services or operations;
- Custom manufactured products;
- Products or services involving firearms, tobacco, alcohol, or controlled substances;
- Any unusual or high-risk activities, operations or products.
Waiver Or Modification Of The Insurance Requirements
Any waiver or modification of the insurance requirements can only be made by the City's Risk Manager or designee at the City's discretion. Note: if the vendor is a sole proprietor with no employees and cannot meet the above insurance requirements, please contact the City's Risk Manager at (310) 285-1073 to see if any waivers or modifications will be permitted.